PROCUREMENT QUALITY PROVISIONS AND REQUIREMENTS

 

EACH PURCHASE ORDER IS SUBJECT TO THE FOLLOWING QUALITY REQUIREMENTS. THESE REQUIREMENTS ARE NOTED ON THE PURCHASE ORDER AS QAC (QUALITY ASSURANCE CODES). UNLESS OTHERWISE SPECIFIED, ALL CODES ARE APPLICABLE. FAILURE TO COMPLY WITH ANY OF THE QACs IDENTIFIED ON THE APPLICABLE PURCHASE ORDER WILL RESULT IN REJECTION OF THE SUPPLIER'S MATERIAL OR SERVICES AT THE SUPPLIER'S EXPENSE.

IN ALL CASES, BUYER MEANS NECI PURCHASING REPRESENTATIVE.

By accepting this PO the supplier agrees to all terms and conditions listed here. QA01 BASIC QUALITY SYSTEM:

ISO 9001 The Supplier shall provide and maintain an inspection system, which is in accordance with the noted

standard.

 

QA01A

 

SUPPLIER'S INSPECTION SYSTEM The Supplier shall provide and maintain an inspection system adequate to ensure that supplies shipped on this order meet all applicable requirements. The system shall provide for the maintenance of records and data of all inspections and tests performed which shall be available for examination and verification by authorized representatives of Buyer or customer personnel, upon request. The Supplier's calibration system shall conform to the requirements of ISO 17025 or ANSI/NCSL Z540-1+ in that only current calibrated equipment, traceable to a national or international standard, shall be used for product acceptance.

 

QA02

 

ADVANCED QUALITY SYSTEM: ISO 9001, OR AS9100. The Supplier shall provide and maintain a quality system in accordance with any of the listed standards.

 

QA03

 

SOURCE INSPECTION Items procured under this P.O. are subject to source inspection or surveillance by Buyer, prior to shipment. Supplier shall furnish suitable facilities and equipment necessary to perform the required inspection, at no cost to Buyer. Supplier shall notify Buyer at least 48 hours in advance of subject material being available for source inspection and shall hold shipment pending necessary action by Buyer. Final acceptance of material will be at Buyer's facility. Evidence of source inspection must accompany each shipment whenever source inspection is actually performed.

 

QA04

 

GOVERNMENT SOURCE INSPECTION Government Source Inspection, if specified by PO, is required prior to shipment. Upon receipt of this order, promptly furnish a copy of this order to the Government representative who normally services your facility so that appropriate planning for Government Inspection can be accomplished.

 

QA05

 

CONFIGURATION CONTROL Supplier shall not make any changes to top assembly drawings, which may affect the intended use of the parts/material being procured, without prior approval by Buyer and Buyer's customer, when required.

 

QA06

 

TRACEABILITY The Supplier shall in the performance of this order, provide and maintain a system of traceability on all material and components. The Supplier's system shall effectively control serial numbers, lot numbers, or other suitable methods for ensuring the traceability of material delivered to Buyer.

 

QA07

 

FAA CONFORMITY INSPECTION All detail parts, subassemblies, and assemblies in the configuration of the end item identified in this order shall be subject to FAA Conformity Inspection, except as waived by the responsible FAA regional representative. Documentation reflecting compliance with this requirement shall accompany each shipment to Buyer when applicable.

 

QA08

 

TOOL PROOFING Tool proofing shall be accomplished on all Supplier- furnished tooling. All such tooling shall be identified with part number, drawing change status, tool ownership, and inspection acceptance. Supplier shall not perform any modification of tooling without prior Buyer approval. All modifications shall be subject to verification by Buyer.

 

QA09

 

FIRST ARTICLE INSPECTION the initial lot of details, subassemblies, and assemblies in the configuration defined in the Purchase Order, shall be subjected to a First Article Inspection by the Supplier. A completed First Article Report, in accordance with the AS9102 Form, shall be submitted for review and approval by NECI Quality, prior to acceptance of any production parts. Subsequent lots shall require a new First Article Inspection and report in the event there is a design change that changes the part number of the part or the material, or a change in Supplier's tooling or method of manufacture.

 

QA10

 

APPROVED SPECIAL PROCESS SOURCES All processing such as welding, heat-treating, plating, etc., shall be accomplished by approved process sources when required by the specification. Records of process sources and approval status shall be maintained and available for review.

 

 

QA11

 

PHYSICAL/CHEMICAL TEST REPORT Each shipment shall be accompanied by a legible copy of actual physical and/or chemical test reports for the material submitted to Buyer for acceptance. These test reports shall ensure compliance to applicable specifications, shall be traceable to the lot or batch submitted, and shall be signed by an authorized representative of the testing agency.

 

QA12

 

NONDESTRUCTIVE INSPECTION REQUIREMENTS all parts requiring Nondestructive Testing shall be processed in accordance with the requirements of the applicable specification. Personnel reading and/or interpreting Nondestructive Testing indications shall be certified/qualified in accordance with the requirements of the controlling specification, for the test method used. Customer-approved sources shall be used when required.

 

QA13

 

RADIOGRAPHIC INSPECTION the applicable radiographs and a copy of the inspection report shall be submitted to Buyer with each shipment.

 

QA14

 

CERTIFIED TEST DATA Each shipment shall be accompanied by a legible and reproducible copy of reports of actual test results identifiable with test parameters, and the products submitted per the applicable drawing and specification. These reports shall contain a signature and title of an authorized representative of the agency performing the test and shall assure conformance to specified requirements. When parts are serialized, the serial numbers shall appear on the test report.

 

QA15

 

RUBBER CURE DATE The Supplier shall be responsible for legibly and permanently identifying each part or container with the rubber cure date, date of manufacture, and shelf-life. Assemblies shipped with rubber parts therein shall be marked with assembly date and the cure date of the oldest elastomeric item.

 

QA16

 

IDENTIFICATION LIMITED SHELF-LIFE OBSOLETE- Replaced by QA35 Materials with limited shelf-life, epoxy, paint, adhesives, etc., shall reflect the date of manufacture, lot number, and applicable specification on the container.

Each container must be identified. Unless otherwise agreed upon in writing, all material shall have at least 60% of its shelf-life remaining, at time of receipt.

 

QA17

 

CERTIFICATION OF CONFORMANCE Each shipment shall be accompanied by a legible and reproducible Certificate of Conformance with the signature and title of an authorized representative of the Supplier. This certificate attests to the fact that the material/service provided by the Supplier meets the requirements of the drawing, specification, or purchase order records supporting this certification are on file and available for review by Buyer or Buyer's customer, upon request. Note: Certification must include revision level of drawing and/or specification.

 

QA18

 

CERTIFICATION OF BUYER-FURNISHED MATERIAL The Supplier shall submit in writing with each lot, a document, which certifies that material furnished by Buyer is contained within the parts or assemblies, submitted and that substitute material was not used for those parts. The certification must be signed by an authorized representative of the Supplier and list those items supplied by Buyer by part number, nomenclature, and serial number (if applicable). In the event the Supplier has used material supplied from other sources, the material certifications indicating conformance to the engineering and purchase order requirements must be included in the certification documents.

 

QA19

 

TEST SPECIMENS This purchase order requires test specimens for lab analysis by Buyer unless otherwise specified. The specimens shall be from the same lot, batch, or heat of material and shall have been processed with the represented parts. Specimens must be identified as to which process lot they represent.

 

QA20

 

DEVIATIONS/DISCREPANCIES Any departure from drawing, specification, or other purchase order requirement must be recorded on Supplier's nonconforming material report. Dispositions of such deviations/discrepancies must be approved by Buyer prior to shipment. Receipt of Buyer approval does not waive source inspection requirements if such requirements are specified in the contract. A copy of the dispositioned nonconformance report must accompany each affected shipment.

 

QA21

 

SHEET STOCK Sheet stock shall be identified with heat lot number, gauge and the applicable material specification.

 

QA22

 

CONTAINER IDENTIFICATION Each container of product shall be labeled to clearly display the product name, product number, NECI Trace ID number, and any other information required by the purchase order.

 

QA23

 

DIGITAL PRODUCT DEFINITION / MODEL BASED DEFINITION NECI approval for DPD and MBD and/or any other digital data is required. Supplier shall provide, maintain, and follow a plan that documents the use of NECI supplier DPD, MBD and/or any other digital data. The plan must include a dependable design management and quality process(es) in place that exhibit its operation. The plan shall also demonstrate an ability to maintain the integrity of DPD, MBD and/or any other digital data through all operations and as new methods are arranged. Any specific customer digital requirements will be listed within the body of the purchase order.

 

QA24

 

RETENTION OF RECORDS Quality Records shall be retained for a minimum of Ten (10) years after completion of purchase order, or as directed by NECI Customer’s Quality Requirements specified on the PO. Records shall be identified and stored in a manner that allows them to be easily retrievable and adequately protected.

 

QA25

 

NOTIFICATION OF DELIVERED NONCONFORMING PRODUCT The Supplier shall notify the applicable NECI Quality representative in writing within 1 business day of the discovery, which shall contain applicable information concerning the defect; part numbers, lot numbers, quantities, ship dates, description of the nonconformance and the final corrective action plan.

 

QA26

 

SUBMITTAL OF NONCONFORMING PRODUCT The Supplier shall not ship any nonconforming product to NECI without authorization from the applicable NECI Site. These waivers and/or concessions must be referenced on the C of C and be included with the shipping paperwork.

 

QA27

 

CHANGES TO QUALITY SYSTEM

 

NECI Quality shall be notified in writing when any changes are made to the supplier quality system that may affect product quality.

 

QA28

 

CHANGES TO ORGANIZATION OR LOCATION     During fulfillment of the PO, the Supplier shall give NECI Quality written notice a minimum of 60 days before relocating any production, inspection or processing facilities; or before transferring any work between different facilities, or making other changes which may affect product quality.

 

QA29

 

FLOW DOWN OF REQUIREMENTS

 

The Supplier shall flow down all applicable product, regulatory, and quality requirements (including requirements for traceability, documentation, and software) to the Supplier's sub-tiers. The Supplier is responsible for ensuring and validating the compliance of the Supplier's sub-tiers and maintaining documented evidence.

 

QA30

 

RIGHT OF ENTRY a. The Supplier shall provide contact information and access to the person responsible for ensuring that NECI requirements are promoted throughout the organization. Said person must have the authority to resolve quality concerns. b. NECI, NECI Customers and regulatory agencies reserve the right to access to the Supplier's and relevant sub-tier supplier’s facility and records as necessary. c. Upon request, the Supplier shall grant NECI Quality access to quality system documentation including the quality manual, procedures and records. If requested, the Supplier shall translate the required documentation into English.

 

QA31

 

MATERIAL SUBSTITUTION Supplier will follow the provided drawing, specification and approved supplier requirements with regards to material selection. Any substitution of material different from the primary material may be done only after the advance notification of NECI with supplier receipt of NECI MRB approval before start of any work.

 

QA33

 

BARCODING LABELING Barcodes are required for all shipments. Please see your buyer for the barcoding requirements. When applicable

 

QA34

 

MRR/CORRECTIVE ACTION PROCESSING COST RECOVERY If the supplier has more than one quality escape (as measured by a corrective action or material rejection report) to NECI in a twelve month time period, the supplier will reimburse NECI for MRR/CA handling cost.

 

QA35

 

IDENTIFICATION LIMITED SHELF-LIFE Materials with limited shelf-life, epoxy, paint, adhesives, etc., shall reflect the date of manufacture, lot number, and applicable specification on the container. Each container must be identified. Unless otherwise agreed upon in writing, all material shall have at least 70% of its shelf-life remaining.

 

QA36

 

COUNTERFEIT MITIGATION AND CONTROL, supplier shall have a documented procedure in place to make sure no counterfeit materials are introduced or used in products they supply to NECI, supplier is require demonstrating this control as requested.

 

QA37

 

Supplier shall ensure their employees are aware of:

-  Their contribution to product or service conformity

-  Their contribution to product safety

-  The importance of ethical behavior

 

QA38

 

FOD (Foreign Object Damage) AWARENESS. The supplier shall develop and maintain a FOD policy and program consistent with NAS412. The policy shall as a minimum provide for effective housekeeping, management of material, inspect of in process and final assemblies. Upon request, the supplier shall provide a copy of the policy for review.

QA39

The supplier is required to maintain a Calibration System that complies with the requirements of ISO 10012 (ANS/ISO/IEC 17025 and ANSI/NCSL Z540 is acceptable alternate system). Compliance is subject to audit by the buyer.