Quality Codes

PROCUREMENT QUALITY PROVISIONS AND REQUIREMENTS

EACH PURCHASE ORDER IS SUBJECT TO THE FOLLOWING QUALITY REQUIREMENTS. THESE REQUIREMENTS ARE NOTED ON THE PURCHASE ORDER AS QAC (QUALITY ASSURANCE CODES).  FAILURE TO COMPLY WITH ANY OF THE QACs IDENTIFIED ON THE APPLICABLE PURCHASE ORDER WILL RESULT IN REJECTION OF THE SUPPLIER’S MATERIAL OR SERVICES AT THE SUPPLIER’S EXPENSE.

IN ALL CASES, BUYER MEANS NE Purchasing Representative.

QA01 BASIC QUALITY SYSTEM:

ISO 9001 The Supplier shall provide and maintain an inspection system, which is in accordance with the noted standard. 

QA01A

SUPPLIER’S INSPECTION SYSTEM The Supplier shall provide and maintain an inspection system adequate to ensure that supplies shipped on this order meet all applicable requirements. The system shall provide for the maintenance of records and data of all inspections and tests performed which shall be available for examination and verification by authorized representatives of Buyer or customer personnel, upon request. The Supplier’s calibration system shall conform to the requirements of ISO 17025 or ANSI/NCSL Z540-1+ in that only current calibrated equipment, traceable to a national or international standard, shall be used for product acceptance.   

QA03

SOURCE INSPECTION Items procured under this P.O. are subject to source inspection or surveillance by Buyer, prior to shipment. Supplier shall furnish suitable facilities and equipment necessary to perform the required inspection, at no cost to Buyer. Supplier shall notify Buyer at least 48 hours in advance of subject material being available for source inspection and shall hold shipment pending necessary action by Buyer. Final acceptance of material will be at Buyer’s facility. Evidence of source inspection must accompany each shipment whenever source inspection is actually performed. 

QA05

CONFIGURATION CONTROL Supplier shall not make any changes to top assembly drawings, which may affect the intended use of the parts/material being procured, without prior approval by Buyer and Buyer’s customer, when required.

QA06

TRACEABILITY  The Supplier shall in the performance of this order, provide and maintain a system of traceability on all material and components. The Supplier’s system shall effectively control serial numbers, lot numbers, or other suitable methods for ensuring the traceability of material delivered to Buyer. 

QA08

TOOL PROOFING Tool proofing shall be accomplished on all Supplier- furnished tooling. All such tooling shall be identified with part number, drawing change status, tool ownership, and inspection acceptance. Supplier shall not perform any modification of tooling without prior Buyer approval. All modifications shall be subject to verification by Buyer. 

QA09

FIRST ARTICLE INSPECTION the initial lot of details, subassemblies, and assemblies in the configuration defined in the Purchase Order, shall be subjected to a First Article Inspection by the Supplier. A completed First Article Report, in accordance with the AS9102 Form, shall be submitted for review and approval by NECI Quality, prior to acceptance of any production parts. Subsequent lots shall require a new First Article Inspection and report in the event there is a design change that changes the part number of the part or the material, or a change in Supplier’s tooling or method of manufacture. 

QA14

CERTIFIED TEST DATA Each shipment shall be accompanied by a legible and reproducible copy of reports of actual test results identifiable with test parameters, and the products submitted per the applicable drawing and specification. These reports shall contain a signature and title of an authorized representative of the agency performing the test and shall assure conformance to specified requirements. When parts are serialized, the serial numbers shall appear on the test report. 

QA17

CERTIFICATION OF CONFORMANCE Each shipment shall be accompanied by a legible and reproducible Certificate of Conformance with the signature and title of an authorized representative of the Supplier. This certificate attests to the fact that the material/service provided by the Supplier meets the requirements of the drawing, specification, or purchase order records supporting this certification are on file and available for review by Buyer or Buyer’s customer, upon request.   Note: Certification must include revision level of drawing and/or specification. 

QA20

DEVIATIONS/DISCREPANCIES Any departure from drawing, specification, or other purchase order requirement must be recorded on Supplier’s nonconforming material report. Dispositions of such deviations/discrepancies must be approved by Buyer prior to shipment. Receipt of Buyer approval does not waive source inspection requirements if such requirements are specified in the contract. A copy of the dispositioned nonconformance report must accompany each affected shipment. 

QA22

CONTAINER IDENTIFICATION Each container of product shall be labeled to clearly display the product name, product number, NECI Trace ID number, and any other information required by the purchase order. 

QA24    

RETENTION OF RECORDS Quality Records shall be retained for a minimum of Ten (10) years after completion of purchase order, or as directed by NECI Customer’s Quality Requirements. Records shall be identified and stored in a manner that allows them to be easily retrievable and adequately protected. 

QA25

NOTIFICATION OF DELIVERED NONCONFORMING PRODUCT The Supplier shall notify the applicable NECI Quality representative in writing within 1 business day of the discovery, which shall contain applicable information concerning the defect; part numbers, lot numbers, quantities, ship dates, description of the nonconformance and the final corrective action plan.

QA27   

CHANGES TO QUALITY SYSTEM             

NECI Quality shall be notified in writing when any changes are made to the supplier quality system that may affect product quality. 

QA28   

CHANGES TO ORGANIZATION OR LOCATION      During fulfillment of the PO, the Supplier shall give NECI Quality written notice a minimum of 60 days before relocating any production, inspection or processing facilities; or before transferring any work between different facilities, or making other changes which may affect product quality.

QA29

FLOW DOWN OF REQUIREMENTS                        

The Supplier shall flow down all applicable product, regulatory, and quality requirements (including requirements for traceability, documentation, and software) to the Supplier’s sub-tiers. The Supplier is responsible for ensuring and validating the compliance of the Supplier’s sub-tiers and maintaining documented evidence.

QA30 

RIGHT OF ENTRY a. The Supplier shall provide contact information and access to the person responsible for ensuring that NECI requirements are promoted throughout the organization. Said person must have the authority to resolve quality concerns. b. NECI, NECI Customers and regulatory agencies reserve the right to access to the Supplier’s and relevant sub-tier supplier’s facility and records as necessary. c. Upon request, the Supplier shall grant NECI Quality access to quality system documentation including the quality manual, procedures and records. If requested, the Supplier shall translate the required documentation into English. 

QA31 

MATERIAL SUBSTITUTION Supplier will follow the provided drawing, specification and approved supplier requirements with regards to material selection.  Any substitution of material different from the primary material may be done only after the advance notification of NECI with supplier receipt of NECI MRB approval before start of any work. 

QA32

DELIVERY  If Supplier fails to deliver a Product or service on the scheduled date, as indicated in this Agreement or any Order or as otherwise agreed between the parties in writing, due to Suppliers or its subcontractors or suppliers fault, Ducommun may, after written notice to Supplier, and after taking into account a grace period of ten (10) calendar days, charge Supplier for delays in deliveries in the amount of one half of a  percent (0.5%) per day of the price of the delayed Product or service, which shall accrue from the first day of the delay until the delivery of such delayed Product or service, up to a maximum amount of fifteen (15%) of the value of the delayed Product or service. For purposes of the foregoing, delivery will occur when the Products and/or services under  any Order are delivered to Ducommun at the specified delivery point. Notwithstanding the foregoing, Supplier shall be responsible for compensating NECI for any similar penalty, over and above the stated amount, that any OEM imposes on NECI for its Production Schedule  delays that are caused by Supplier s failure as described above. In such event, the parties agree to negotiate and resolve in good faith the amount to be paid by Supplier prior to enforcement. 

QA34 

MRR/CORRECTIVE ACTION PROCESSING COST RECOVERY If the supplier has more than one quality escape (as measured by a corrective action or material rejection report) to NECI in a twelve month time period, the supplier will reimburse NECI for MRR/CA handling cost. 

QA35

IDENTIFICATION LIMITED SHELF-LIFE Materials with limited shelf-life, epoxy, paint, adhesives, etc., shall reflect the date of manufacture, lot number, and applicable specification on the container. Each container must be identified. Unless otherwise agreed upon in writing, all material shall have at least 70% of its shelf-life remaining.

QA36

COUNTERFEIT MITIGATION AND CONTROL, supplier shall have a documented procedure in place to make sure no counterfeit materials are introduce or used in products they supply to NECI, supplier is require demonstrating this control as requested.